FAQs

How to use Skeding

How do I schedule a meeting?

The new meeting page is accessible from the left-hand navigation menu

Navigate to the new meeting page within the app by clicking the New Meeting button on the left-hand navigation menu

Enter a title for the event in the title form field

Your existing contacts in Skeding will show up in the dropdown under the participants field.

Add one or more participants by entering their emails into the form field or select their contact names from the dropdown.

Select the duration of your meeting (15-120 minutes or choose a custom duration)

Add a start time for your event. This allows you to choose whether the recommended times for your event will start at any time after the hour (e.g. leaving this option blank may give some recommended times that will start at 15 minutes after the hour and some at 45 minutes after the hour) or at specific 15 minute intervals after the hour (e.g. selecting 15 for this option will only show recommended times that start 15 minutes after the hour).

Any 3rd party virtual meeting integrations that you have connected to your Skeding account will be able to be selected. Integrations thet you haven't connected yet will appear in gray (How do I integrate virtual meeting platforms?)

Select the location where your meeting will be held.

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How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

How do I schedule a meeting?

Create Meeting popup in Skeding

Click on the "Create Meeting" from left-hand navigation menu or from the navigation bar on the top.
A three-step meeting creation popup will open up.
Enter a title for the event in the title form field
Add one or more participants by adding their email address in the designated field. Meeting participants can be members (Skeding users) or non-members (which are not Skeding users). If the participant you want to add is saved in your contacts they will appear in the dropdown menu.
Specify the duration of the event (e.g. 15, 30, 45, 60 minutes or a custom duration)
‍(Optional) Set a start time of the recommended time slots in increments of 15 minutes (e.g. 00, 15, 30, 45)
Set a location for the event (physical location, phone number, or online meeting app)
(Optional) Add meeting details and attachments
(Optional) Set the event to repeat daily, weekly, on weekdays, monthly, or annually

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Add details popup

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9. In the second step, meeting type will be detected based on the participants' preferences.

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9. For the third step, choose a time and date for the meeting from the recommended slots highlighted in green (optimal day), yellow (moderate day), and red (busy day).

9. Check the mutually available time slots generated based on the duration and participants' schedules

10. Select a time slot from the recommended options or the calendar (select one slot if all participants are Skeding members, 3-5 slots if one participant is not a Skeding member, or your availability for 3-15 days if more than one participant is not a Skeding member)

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11. Once the time slot is selected, click "Create" to send a meeting invitation via email and Skeding notifications to all participants.

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How do I set my preferences?

Default preferences set by the Skeding when signed up with google

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Skeding sets some default preferences for its users to get started. These default preferences include:

Email notifications: Receive notifications for meeting invites, confirmations, responses, and reminders.
No breaks between meetings.
Pastel color theme: To differentiate between different types of events.
Weekly availability: Skeding users can only book meetings during available time slots.
Weekend unavailability: Saturday and Sunday set as unavailable.
Weekday availability: Monday to Friday, 9am to 5pm set as available.
Connect calendar: If you signed up with Google/Outlook, your calendar will be connected automatically. If you signed created an account with an email and password, you will need to connect your calendar manually.‍
Connect an app or set a virtual link: Schedule all your meetings on a connected app or using a virtual link.

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To modify Skeding's default preferences: go to the Skeding sidebar menu and select the Preferences button.

Change your email notification preferences by checking or unchecking the "Receive email notifications" option.
Set breaks between meetings by selecting "No breaks" or 15, 30, or 60 minutes.
Change the color theme for your Skeding calendar by selecting pastel or vibrant.
Set your weekly availability by checking or unchecking the checkboxes for the whole day or adding available slots through the day.
To add available slots, select the "+" icon. To delete slots, select the "Delete" icon.
On the right, select “Switch calendar” to change your calendar.

Save your preferences by selecting "Save".

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How do I send a reminder to a participant that hasn't responded to an invite?

Pending Meetings page in Skeding

To send a reminder to participants:

Go to the Pending Meetings page from the Skeding sidebar menu.
Select the Pending Meetings tab (Selected by default).
Find your meeting and select View Details (participants who have not responded to the meeting will be displayed with a pending icon).
Click the bell icon next to the participant you want to send a reminder to.

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5. Confirm the reminder by clicking “Proceed”.

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6. The selected participant will receive a reminder email (Skeding users will also receive a notification in the app).

How do I create a shareable meeting/meeting link?

Shareable Meetings page in Skeding

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Go to the Shareable Meetings page from the Skeding sidebar menu
In the right-hand section, create a new Shareable Meeting by adding meetings details and setting availability. Availability set for shareable links will be independent of the availability set in the preferences
Add participants (optional): Participant availability will remain same as their default preferences. When the meeting link is shared with someone, they have the ability to choose a time for the meeting from the time slots that are mutually available for both the participants and the organizer.

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3. Your newly created Shareable Meeting will be saved under the "My Shareable Meetings" section

4. There are several ways to share your availability through Shareable Meetings:

You can copy the link, set an expiration date for the link and share it through text message or email

Use it as a template to schedule a new meeting with the already filled meeting details, simply add the participants and schedule ‍

Generate a QR code by selecting the three dots in the top right, setting an expiration date for the QR code and downloading it to share through email or message

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With Shareable Meetings, you can easily share your availability with others and let them choose a time to book a meeting with you.

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How do I create a polling meeting?

When multiple Non-Skeding members are added as participants along with Skeding members, the meeting becomes a polling meeting which allows you to suggest a number of times to the Non-Skeding members to choose from.

To create a polling meeting:

Go to the New Meeting page from the Skeding sidebar menu.
Enter all the meeting details.
The calendar will display the mutual availability between you and your participants that use Skeding in blue. You can hover over available slots to see the real-time availability of your participants.
Select your availability for 3-15 days. Select "Create" and a meeting invitation email will be sent to all Non-Skeding members.

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Skeding members will receive the meeting invitation once all Non-Skeding members have responded to the meeting invitation.

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Once all non-Skeding members have responded to the meeting by sharing their availability, you will receive a notification to update the meeting.

To finalize the meeting creation:

Navigate to your Notifications by clicking the bell icon in the top navigation bar. From your polling meeting notification, click Select Time Slot.
You will be redirected to the page where the calendar will show the real-time availability (taking into account availability of Skeding member if it has changed) of all participants.
You must select a single slot for the meeting in which the majority of participants are available.
Once the slot is selected, click Done.
The meeting invitation will be sent to all Skeding participants, and a meeting confirmation email will be sent to all Non-Skeding members.

How do I respond to a meeting invitation?

Non-Skeding Member

Polling Meeting Response

Non-Skeding members will receive a meeting invitation email. You can either sign up for Skeding and your availability will be shared automatically from your calendar, or you can manually schedule the meeting.

To manually schedule the meeting:

Select all the blue slots in which you are available.
The available dates are listed on the left below the meeting details. You can switch between available dates to navigate through the calendar.

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How can I view all my meeting invites?

To view and manage your meeting invitations:

Go to the My Meetings page from the Skeding sidebar menu.
Under the My Meetings heading, click the Meeting Invites tab.
A list of all the meeting invitations you have received will be displayed.
To view the details of a specific invitation, select View Details.
To accept or reject an invitation, select Accept or Reject.

The calendar on the left displays all pending meetings, meeting invites, and website bookings in different colors. You can also accept or reject meeting invitations directly from the calendar.

How can I view all the meetings I've created?

After you create a meeting, it will appear as a pending meeting on the Pending Meetings page until all participants have responded.To access the Pending Meetings page:

Go to the Pending Meetings page from the Skeding sidebar menu.
Under the My Meetings heading, select the Pending Meetings tab (selected by default).
You will see a list of all the meetings that you have created.
To view the details of a specific meeting, click View Details.
To send a reminder to a participant, click the bell icon next to their name. This will send a reminder email asking them to respond to your invitation.
To cancel the meeting, select Cancel. To join the meeting directly if it is an online event, select Join.

The calendar on the left displays all pending meetings, meeting invites, and website bookings in different colors. You can also join or cancel a meeting directly from the calendar.

How can I add a Skeding calendar to my website for people to book meetings with me?

Add to website page in Skeding

Go to the Add to Website page from the Skeding sidebar menu on the left.
Enter a title for the event.Set the duration for bookings (e.g., 15, 30, 45, 60 minutes or a custom duration).
(Optional) Add breaks between bookings (e.g., no breaks or 15, 30, or 60 minutes).
Specify a location for the booking (e.g., a physical location, phone number, or an app for online meetings).(Optional) Add booking details if necessary.

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5. Set your working hours: by default, the start and end time are set from 9 am to 5 pm, with Saturday and Sunday blocked. Change the start and end time for your working hours.To make a whole day unavailable, uncheck the corresponding box.Use the calendar the right to block or unblock slots.

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6. Collect information from your website visitors:Name and email are required and selected by default.(Optional) Ask for their phone number.(Optional) Request payment for booking appointments.

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7. Click "Proceed" to open a popup.

8. Copy the link and add it to your website.

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What is the Skeding QR code and how can I use it?

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Skeding QR code allows you to easily share your availability with others and lets them schedule a meeting with you at their convenience. To use your Skeding QR code, follow these steps:

Click the QR Code button in the Skeding sidebar menu.
A pop-up window will display your unique QR code.
Let others scan your QR code by holding their device's camera up to the code.
After scanning, the invitee will be taken to a meeting scheduling page where they can view your availability and select an available time slot.
The invitee can add their contact details and confirm the appointment by selecting Create.
You will receive a meeting invitation with all the details from the person who scheduled the appointment through your QR code.

You can also access your QR code from the Account Details section.

With Skeding QR code, scheduling meetings is convenient and efficient, making it easy for you to connect with others in person.

How do I change the external calendar connected to my account?

Preferences page in Skeding

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The following steps outline how to change the external calendar (Google or Outlook) connected to your Skeding account, this requires that you already have a calendar connected to your Skeding account:

Click the Preferences option in the Skeding sidebar menu.
On the Preferences page, find the Connect With Your Calendar option on the top-right and click the Switch button to change the current calendar.

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3. A pop-up will appear asking you to switch to Google or Outlook calendar.

4. Choose the one you prefer and select "Proceed."

5. You will be redirected to Google/Outlook's login page.

6. Select the account you wish to use.

7. Accept the permissions and select Continue.

8. Your calendar availability will now be updated based on the new calendar you have selected.

How do I create todo tasks and add them to my calendar?

My Calendar page on Skeding

Go to the To-Do List section on the bottom right of your My Calendar page
Click the Add a task button to create a blank task
Change the title and duration of the task
Drag and drop the task onto the calendar to set a date and time

To remove a task:

In the task list, select the circle next to your task to mark it done
If the task is on the calendar, click it and select mark as done in the popup that appears.

How do I create contact groups and use them in meetings?

Contact Page in Skeding

Click the Contacts option in the Skeding sidebar menu.
If you have saved contacts from your calendar integration, they will appear here. If not, create new contacts using the Add New Contact form on the right.

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3. Select multiple contacts by checking the checkbox next to each.

4. With multiple contacts selected click the Make Group button on the top right of the My Contacts section (if disabled, make sure to select multiple contacts first).

5. Enter the group name in the pop-up and select Proceed.

6. The group will be saved at the bottom right of the contacts page in the box titled Group.

7. Use the created group as participants for meetings by selecting it from the dropdown in the participant input section when creating a new meeting.

How do I change my account details?

Account detail page on Skeding

Click on the profile picture/icon on the top right of any page on the navigation bar.

A dropdown will open with your profile picture, username, and email, and your current package plan.
Select Account Details from the dropdown. The account details page will open.
Click the edit icons next to your profile picture and username to change them.

How do I delete my account?

Click on the profile picture/icon on the top right of any page on the navigation bar.
A dropdown will open with your profile picture, username, and email, and your current package plan.
Select Account Details from the dropdown. The account details page will open.
Below your name and email, there is an option to Delete Account.
Selecting this option will prompt you to provide a reason for deleting the account.
Choose a reason from the dropdown and proceed. Your account will be deleted.

How do I integrate virtual meeting platforms (Zoom, Google Meet or Microsoft Teams

Zoom

Integrating Zoom with your Skeding account allows you to automatically create a Zoom link when you schedule a meeting that is available to you and all your participants.

Connecting Zoom to your account

Click the preferences button on the left-side navigation menu:
Under the "Connect With Your Apps" section click the connect button next to the Zoom icon:
Choose the authorize option to allow Skeding to access your Zoom account to automatically generate meeting links (Skeding will only have access to your Zoom account to create meeting links when you create a meeting through the Skeding app)

Using Zoom as your meeting location

If Zoom is the only video meeting app you have connected it will now be the default location when you create a meeting anywhere in the Skeding app:
If you have multiple video meeting apps connected you can select Zoom from the location dropdown menu.
When you create a meeting with Zoom as your location the link will be added to the event on your Skeding calendar and on the calendar you've integrated with Skeding (Google Calendar or Microsoft Outlook calendar). The link will also be shared with the meeting participants once they accept the meeting invite.

Removing Zoom from your Skeding Account

Once you've removed Skeding from the apps that have access to your Zoom account you will no longer be able to create meetings with an automatically generated Zoom link as your location. If you performed this action by mistake follow the steps in the Connecting Zoom to your account section

Login to your Zoom Account and navigate to the Zoom App Marketplace
Click Manage -> Added Apps or search for the Skeding app
Click the Skeding app
Click remove